YEA Privacy Policy

Our contact details

Name: International Road Assessment Programme
Address: 60 Trafalgar Square, London, United Kingdom, WC2N 5DS
E-mail: yea@starratingforschools.org

The type of personal information we collect

We currently collect and process the following information:

Name
Email address
Date of birth
School
City
Country
How they get to/from school
Gender
Location data
Photos (within the app, students have the ability to take photographs of roads that they are concerned about. While the primary focus is about the road, we cannot audit all photographs such that photos may contain images of the children. To ensure anonymity, faces are blurred in the images. However, these photos can only be seen by the student who took the photograph, moderators and the YEA administrator. Moderators will conduct sample auditing of the photos and comments to check for inappropriate content and use. iRAP will only approve users who are qualified as moderators.)

How we get the personal information and why we have it

Most of the personal information we process is provided to us directly by you for one of the following reasons:

Users will be able to report areas of concern from a road safety aspect by pinning a location on the map, making comments, and uploading a photo. The location of the pins (lat/long) is recorded during the pin process. Users can use their current location to pin. or select a place in the map unrelated to the GPS position.
Name and email are used for the registration process.
Users also need to provide country, city and school. This information will be used to associate the pins included by the user to the schools. The pins will help to understand the locations around the schools where users feel unsafe. A detailed road safety assessment will be conducted in these locations to improve infrastructure and increase safety for the students (SR4S). The pins will also provide a road safety perception map for the city/country. Students can use this information to advocate for safer roads. In the ‘statistics page’ on the app, the user will be able to filter the statistics (total pins and perception per transport mode) per city or country.
Date of birth, gender, and how they get to/from school are used to conduct further analysis by age range and for us to advice for policy makers so that they can promote more sustainable and safe transport modes.

We also receive personal information indirectly, from the following sources in the following scenarios:

Parents' consent will be collected separately from the app. Users from 13 to 18 years old must provide their parents/guardians' emails. Parents/guardians must consent to the app's terms and policies to approve the children's registration. Users under 13 years old are not allowed to use this application.

We use the information that you have given us in order to

Control access to the app (email)
Manage users’ system (name and email)
Conduct analysis to help local authorities to increase road safety (country, city, school, locations, travel information - how they get to/from school)
Conduct academic studies to understand road safety perception (based on date of birth, gender, locations)

We may share the location of the pins with local authorities and partner organizations with the purpose of helping to advocate and take action on road safety. Under the General Data Protection Regulation (GDPR), the lawful bases we rely on for processing this information are:

Your consent. You are able to remove your consent at any time. You can do this by contacting [us by email at yea@starratingforschools.org]

How we store your personal information

Your information is securely stored on Amazon Servers based in the Republic of Ireland. We keep your name, email address, date of birth, city, school for 6 months after your last login date. We will then dispose your information by deleting it from our databases and servers and it cannot be restored.

Your data protection rights

Under data protection law, you have rights including:

Your right of access - You have the right to ask us for copies of your personal information.
Your right to rectification - You have the right to ask us to rectify personal information you think is inaccurate. You also have the right to ask us to complete information you think is incomplete.
Your right to erasure - You have the right to ask us to erase your personal information in certain circumstances.
Your right to restriction of processing - You have the right to ask us to restrict the processing of your personal information in certain circumstances.
Your right to object to processing - You have the the right to object to the processing of your personal information in certain circumstances.
Your right to data portability - You have the right to ask that we transfer the personal information you gave us to another organisation, or to you, in certain circumstances.
You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.
Please contact us at yea@starratingforschools.org if you wish to make a request.

How to complain

If you have any concerns about our use of your personal information, you can make a complaint to us at yea@starratingforschools.org. You can also complain to the ICO if you are unhappy with how we have used your data.

The ICO’s address:
Information Commissioner’s Office
Wycliffe House
Water Lane
Wilmslow
Cheshire
SK9 5AF

Helpline number: 0303 123 1113
ICO website: https://www.ico.org.uk